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Administration and Events Officer

Location: Home based with access to a shared Glasgow office. 

The successful candidate will be based in Scotland, or willing to relocate. This role will involve occasional travel throughout Scotland and monthly meetings in the Central Belt. 

Salary: £21,333 per annum (£32,000 FTE)

Hours:  Part time: 20 hours a week. (Please note that WEAll Scotland operates a reduced hours working week where 30 hours constitutes full time) 

Contract length: Fixed term contract until end of March 2026, with extension subject to further funding

Reporting to: Campaigns and Communications Lead

Manages: No management responsibility

Staff benefits: WEAll Scotland offers a generous pension scheme and annual leave entitlement
 

About the role  

WEAll Scotland is looking for an experienced and highly organised Administration and Events Officer to provide operational and event support to the organisation.

 

In this role you will be responsible for maintaining the operational systems of the organisation ensuring that WEAll Scotland functions effectively to achieve its mission of building a Wellbeing Economy that serves people and planet.

 

You will also work with the team to administer engaging and inspiring meetings, events and workshops to build the Wellbeing Economy movement in Scotland. For more details, download our full application pack.

 

Key Responsibilities ​

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• Managing WEAll Scotland's external mailbox

• Maintaining and organising the operational systems of the organisation, including Google Drive and Google Workspace

• Managing key software subscriptions, such as Zoom licenses, and purchasing office supplies

• Administering our member database inline with current GDPR guidelines 

• Managing membership onboarding process, including the organisation of welcome meetings for new members

• Managing administrative tasks for online and in person meetings and events for our members, such as booking rooms, coordinating diaries and issuing invites

• Assisting in project management by tracking reporting deadlines, facilitating communication and providing support to project leads as required

• Providing administrative support for board and staff meetings

• Undertake any other duties as required by line management to support the work of the WEAll Scotland team
   

Key skills and experience

Essential

• Deep commitment to WEAll Scotland's aims and objectives

• Experience in a similar or related role (this does not need to have been in the third sector)

• Excellent organisational and time management skills, and the ability to prioritise tasks appropriately 

• Experience in managing administrative tasks for meetings and events, including the use of digital tools

• A good knowledge of using organisational operating and filing systems (e.g. Google Workspace)

• The ability to work effectively and collaboratively in a small team and excellent interpersonal skills

• Experience in working collaboratively with partners and building good working relationships with stakeholders

• Good understanding of diversity and inclusion work and commitment to tackling all institutional forms of oppression, bigotry and exclusion

 

Desirable 

• Understanding of Wellbeing Economy ideas and related concepts

• Experience in organising participatory events for different audiences, online and in person

• Knowledge and understanding of the issues that impact low income households

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How to apply

To apply, please download an application form, complete it and send it to jobs@scotland.weall.org before the closing date. Please send your application as a Word document or Google doc (not a PDF) and please do not include any other documents with your application - they will not be read. 

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Closing date for applications: 23:00 on 15 April 2025

Interviews will take place on w/c 28 April 2025 in Glasgow with an online alternative for those who are unable to attend in person.

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Due to the volume of applications we usually receive, we regret that we are unable to offer feedback to individual applicants who aren’t selected for an interview.

 

Equal opportunities
 

We are committed to providing equal opportunities for everyone, regardless of their background. We believe this is crucial to ensuring the legitimacy and effectiveness of our work. We acknowledge that people from a number of communities are underrepresented in our team and in the wider movement of those seeking systemic economic change and the charity sector in general, and we’re committed to addressing this. If you believe you would bring greater diversity to our team, we’re keen to hear from you. We are open to assisting with childcare or other duties that may prevent candidates from attending an interview. 
 

Get in touch

If you have any questions about the role, or if you feel you could do this role well but don’t have all the characteristics we’re looking for, please contact WEAll Scotland Director, Aileen McLeod, on jobs@scotland.weall.org for an informal conversation. 
 

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